15 Oct

Program Administrative Assistant Youth Services Skills Link Jobs Vacancy in Keys Job Centre Kingston

Position
Program Administrative Assistant Youth Services Skills Link
Company
Keys Job Centre
Location
Kingston ON
Opening
15 Oct, 2018 30+ days ago

Keys Job Centre Kingston urgently required following position for Program Administrative Assistant Youth Services Skills Link. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Program Administrative Assistant Youth Services Skills Link Jobs Vacancy in Keys Job Centre Kingston Jobs Details:

Please accept this memorandum as notification that a half‐time Program Administrative Assistant is being considered for our Kingston and Gananoque sites. In the interests of time, we are recruiting both internally and externally simultaneously.

Length of Position: as soon as possible to December 2019 with potential for extension

Job Classification: Level V

Hours per Week: 17.5 with a flexible schedule to support our programming hours
Position Summary

The Administrative Assistant position will focus on administrative responsibilities related to the Skills Link program. The Administrative Assistant will also act as a support to the Youth Services Team to assist with various aspects of data entry, case notes, client file management, assessments, facilitation and workshops. This position requires a thorough knowledge of Youth Services. The primary purpose of the Skills Link program is to work with at‐risk youth and assist them to address their barriers to employment through skills development and certification
workshops, experiential learning and labour market placements. This program focuses on the development of retention skills. This project involves the delivery of Group‐Based– Employability Skills and a labour market placement. Intensive support both group and individual during labour market placements will be required to support positive life choices and long term career/life planning.

Competencies Required
a. Excellent administrative and organizational skills; strong computer skills; knowledge of a variety
of software programs
b. Ability to support youth in a solution‐focused manner
c. Understand the challenges facing unemployed youth
d. Understanding of the rural local labour market
e. Must possess strong interpersonal skills; active listening and decision‐making and exceptional
problem solving and conflict resolution skills
f. Possess excellent communication skills: strong, confident presentation/facilitation and classroom
management skills
g. Detail and task oriented with demonstrated self‐management and time‐management skills
h. Ability to work and communicate effectively within a team environment
i. Ability to promote confidentiality as a norm
j. Must treat all individuals with equal respect and interact in a tactful, supportive, professional
manner
k. Comfort working autonomously in off‐site locations and promoting KEYS programs and services
in those communities

Qualifications
a. Post‐secondary education preferably in Human Services, Human Resources, or combination of
education and relevant work experience
b. Recognized Training in Data Base Management and/or Business Administration
c. Demonstrated administrative; organizational and computer skills
d. Previous experience working with vulnerable individuals
e. Facilitation and teaching experience is required
f. Marketing and communications experience is a definite asset
g. Proficiency in English. French is considered an asset.
h. Valid driver’s licence and a reliable vehicle is required
Work Environment (Equipment, Demands and Hazards)
a. Office setting in Kingston and Gananoque with occasional travel to off‐site locations within the
KEYS catchment area
b. Professional appearance is required; casual business attire.
c. 17.5 hours per week with occasional early morning or evening activities
d. Use of office equipment required: cell phone, photocopier, fax, computers, software specific to
programs

This competition will close at 4.00 pm on Monday, October 29, 2018

KEYS is committed to employment equity. We encourage members of the designated groups to apply and self‐identify. KEYS is also committed to an inclusive, barrier‐free selection process. We will make appropriate accommodations throughout the recruitment and selection process for applicants with disabilities. To obtain a copy of this posting and job description in an alternative format or to request any accommodation please contact us directly by phone at 613.546.5559 TTY: 613.546.0511. Information received relating to accommodation requests will be addressed confidentially.

Job Type: Part-time


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