23 Sep

Strategic Projects Coordinator Arts Culture Grant Program Month Contract Jobs Vacancy in City Brampton Brampton

Position
Strategic Projects Coordinator Arts Culture Grant Program Month Contract
Company
City Brampton
Location
Brampton ON
Opening
23 Sep, 2018 30+ days ago

City Brampton Brampton urgently required following position for Strategic Projects Coordinator Arts Culture Grant Program Month Contract. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Strategic Projects Coordinator Arts Culture Grant Program Month Contract Jobs Vacancy in City Brampton Brampton Jobs Details:

Job Description



STRATEGIC PROJECTS COORDINATOR, ARTS & CULTURE GRANT PROGRAM (12-MONTH CONTRACT)

AREA OF RESPONSIBILITY:

The mission of the Cultural Services division is to leverage arts, culture and creative expression to build a vibrant and cohesive community, advance economic development, and support Brampton’s urban and neighbourhood transformation. We strive to be connected and engaged cultural leaders, elevating the lived experience for residents and driving community attachment, facilitating opportunity and promoting our local creators, and amazing our visitors with the unrealized abundance that Brampton has to offer.

The Coordinator, Strategic Projects will support the implementation of Brampton’s first Culture Master Plan by leading the administration and review of the City’s Community Grant Program. The Grant Program is a key priority for the City, strategically investing in the community to support innovation, collaboration and support a robust and vibrant cultural scene in Brampton.

The Strategic Projects Coordinator will:
  • Administer the 2019 call for applications and will be responsible for all aspects of the grant making process, including:
    • management of the online platform for applications;
    • working with communications to engage potential applicants and increase community awareness of the funding opportunity;
    • organizing and delivering community information sessions on the program and facilitating workshops for potential applicants on grant writing for success;
    • maintaining and supporting corporate policies and processes for related to grant making;
    • selecting and training evaluators who will review, assess and recommend applications for funding;
    • facilitating a cross-functional staff committee to assess recommended applications against available funding and preparing a final recommendation report to City Council;
    • supervise clerical staff to support program administration needs, and preparing legal agreements for successful applications.
  • This position will also be responsible for reviewing the Grant Program and making recommendations for strategically enhancing the program in future years, including the provision of operating funds and multi-year agreements to support eligible organizations in Brampton.

The Coordinator, Special Projects will serve as the main point of contact for this project throughout its lifecycle and will be responsible for providing project management oversight, including efficient and effective use of project resources and adherence to corporate policies and processes, to meet project goals and objectives. This position encompasses significant administrative and organizational duties, multi-stakeholder engagements, research and analysis, and will require excellent communication and presentation skills and a strong background in grant administration and investing for impact.

The Coordinator, Strategic Projects provides project management expertise for the development and implementation of initiatives identified in the Culture Master Plan, Destination Development Strategy and other corporate strategic documents. This role serves as the main point of contact for strategic projects within the Cultural Services division throughout their lifecycle and is responsible for providing project management oversight, including efficient and effective use of project resources and adherence to corporate policies and processes, to meet project goals and objectives. This position encompasses significant research, analysis, and multi-stakeholder engagement, and requires excellent communication and presentation skills. A strong background in strategic and business planning is required to support ongoing cultural development and establish a positive and authentic image for Brampton as a cutting-edge cultural hot spot on the world stage.

OPERATION SUPPORT
  • Manage, facilitate and lead strategic projects and initiatives to advance the vision, priorities and goals of the Culture Master Plan.
  • Plan, organize, monitor, and evaluate project activities that include the coordination and implementation of programs and projects that support Culture Master Plan.
  • Lead and participate on cross-divisional project teams within the City and with other stakeholders as required to implement approved projects
  • Manage community-led projects which involve facilitating meaningful multi-stakeholder dialogue and liaising with internal departments, external agencies, organizations, cultural and business communities and the public, and may require contracting and managing outside consultants.
  • Provide overall leadership and direction to cross-functional project teams by assigning tasks and managing the performance of these teams to ensure the successful implementation of new initiatives.
  • Identify factors which may impact project success and provide mitigation strategies to address these factors.
  • Provide support to the Cultural Services Management Team on corporate wide initiatives.
  • Other duties as assigned.

CUSTOMER SERVICE
  • Develop strong working relationships with key internal and external stakeholders, ensuring a thorough understanding of and positive support for projects and initiatives.
  • Organize and direct effective project teams for the successful delivery of projects and initiatives.
  • Escalate complex issues to the appropriate level for resolution.

COMMUNICATION AND REPORTING
  • Manage communication plans to ensure timely communication with Mayor and Councils, internal and external stakeholders.
  • Create and maintain detailed project documentation and ensure all necessary sign-offs and approvals meet corporate policies and confidentiality requirements.
  • Achieve departmental operational objectives by contributing expertise, information and recommendations to strategic plans and progress reviews, including preparing and completing business and action plans.
  • Prepare presentations and reports that include measurement of progress against set project goals and objectives.

CORPORATE CONTRIBUTION
  • Lead and facilitate research and engagement strategies using internal and external project teams to support project planning and implementation objectives.
  • Participate in business reviews to improve service delivery and integration of Cultural Services goals and objectives with other key city departments
  • Maintain knowledge of collective agreements, City policies and practices, legislation, regulations to assist in the revision of Standard Operating Procedures (SOPs) to ensure the needs of Cultural Services stakeholders are continually met.

BUDGET SUPPORT
  • Use effective resource and expense management at all times to meet corporate policies and guidelines.
  • Meet financial objectives by forecasting requirements, assists in preparing annual budgets, scheduling expenditures, analysing variances and initiating corrective actions.

TEAMWORK AND COOPERATION
  • Manage, lead and facilitate project coordination and team meetings as required to meet project needs
  • Work well within diverse groups in support of project and operational goals and objectives.
  • Demonstrate corporate values at all times.

STAFF SCHEDULING AND WORK ALLOCATION.
  • Ensure proper scheduling and assignment of full-time, part-time staff and volunteer duties, with attention paid to peak periods. Create and monitor work place standards for all roles. Provide task assistance and create a healthy team environment. Make certain staff have information, training to meet customer expectations and to comply with all City Human Resource and legislated (i.e. Health & Safety) regulations. Recruit, oversee and provide staff performance evaluations.

SELECTION CRITERIA:
  • Post-secondary degree in Cultural Management and Administration, Public Policy, Business Administration or related field or equivalent in related field
  • 3-5 years of relevant work experience in a related field
  • Project Management experience, with proven ability to create and interpret business cases and financial proposals
  • Expertise in working with the arts, culture and tourism sectors and communities
  • Knowledge of Municipal, Regional, Provincial and Federal Governments and applicable Legislations is an asset
  • Ability to identify business needs, initiate and coordinate project resource requests
  • Exceptional communication and analytical skills
  • Solid customer service and people management skills; ability to interface with internal and external customers to meet corporate service standards
  • Solid organizational skills; detail oriented, well organized able to coordinate activities and tasks meeting conflicting priorities and timelines
  • Computer proficiency in Microsoft office/software

Exciting things are happening at the City of Brampton. Watch our Join Our Team video to hear what our employees say about working here. For insight about Brampton’s future, take a peek at what renowned urban planner Larry Beasley has to say.


**Various tests and/or exams may be administered as part of the selection criteria.
**Starting Salary: $77,201.00 per year

Job status: Contract
Job Type: Non-Union

Applications must be received by: October 4, 2018

Alternate formats will be provided upon request.


If this opportunity matches your interest and experience, please apply online at: www.brampton.ca/employment quoting reference #103126 by October 4, 2018 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

The City is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If you are contacted for a job opportunity, please advise the Human Resources Division of any accommodations needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be addressed confidentially.


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