17 Oct

Support Assistant Jobs Vacancy in City Toronto Toronto

Position
Support Assistant
Company
City Toronto
Location
Toronto ON
Opening
17 Oct, 2018 30+ days ago

City Toronto Toronto urgently required following position for Support Assistant. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Support Assistant Jobs Vacancy in City Toronto Toronto Jobs Details:

Reporting to and providing direct support to the Manager/Deputy Secretary Treasurer - Committee of Adjustment, responsible for providing administrative support to the Committee of Adjustment operations in the Toronto District.
  • Provides customer service support both on-line and at a service counter
  • Assists with on-line application review to ensure accuracy and completeness.
  • Responds to telephone, email, service counter, fax, inquiries with general information on the C of A process (i.e. the application process; application status; scheduling etc) and/or refers to appropriate staff
  • Prepares, sorts, processes, collects, opens, distributes and delivers mail
  • Provides information to a wide range of stakeholders in the Committee of Adjustment process, including City staff, applicants and their agents, neighbours, lawyers, architects, Councillor's assistants and Committee of Adjustment members, both over the phone and in person
  • Processes and monitors the section's Operating budget by: tracking program spending through SAP; placing orders and maintaining supplies/resources for unit; processes payments, refunds and invoices and investigates and analyzes problems associated with accounts, purchasing, etc., and takes corrective action)
  • Accepts and completes Information Request and File Review applications from the public; responds to FOI Requests; and requests to view archived files, providing photocopies of materials as per the Routine Disclosure Guidelines
  • Generates/Prepares AODA compliant C of A Process documents (Public Hearing Agenda, Minutes, letters) for distribution, including proof reading, printing and photocopying
  • Attends public hearings that extend beyond regular work hours to take and transcribe minutes
  • Accepts, prepares and updates appeals to the Toronto Local Appeal Body and the Ontario Municipal Board.
  • Inputs, updates and maintains data as it relates to the program area
  • Drafts correspondence and creates documents for Manager's signature
  • Coordinates meeting rooms, bookings and special requirements for meetings
  • Operates office equipment and computers utilizing a variety of software packages, applying speed and skill
  • Prepares presentation materials, forms etc. Utilizes layout, formatting and keyboarding skills using computer
  • Maintains filing and retrieval systems for section files
  • Provides assistance to the Committee of Adjustment team and performs related work as required
Key Qualifications:
Your application must describe your qualifications as they relate to:
  • Considerable experience performing administrative work for a manager and divisional team.
  • Considerable experience utilizing a variety of software programs such as Microsoft Word, Adobe Acrobat, Excel, Power Point Outlook, and navigating internet and web based resources.
  • Considerable experience drafting letters and memos and in preparing and formatting reports, correspondence and documents for Council, Committee and public hearings or similar audiences.
  • Considerable experience accurately recording and transcribing formal meeting minutes
  • Experience with filing systems and the management of large volumes of information both hard copy and electronic.
You must also have:
  • Ability to understand the work of the Committee of Adjustment and an interest in operating in this environment.
  • Knowledge of relevant policies and procedures and understanding of municipal government operations, and committee proceedings and invoice and payment processing
  • Excellent organizational skills with an attention to detail and an ability to set priorities while being flexible in a fast paced environment with tight legislated deadlines.
  • Excellent computer skills and ability to work with web based services.
  • Ability to independently research and locate information requested by various stakeholders.
  • Excellent customer service and interpersonal skills with the ability to communicate effectively, both orally and in writing, with politicians, the public, senior managers, stakeholders and staff.
  • Ability to work effectively as part of a team and independently.
  • Ability to apply independent judgment and discretion in dealing with confidential information.
  • Knowledge of the Accessibility for Ontarians with Disabilities Act (AODA), the Occupational Health and Safety Act and other regulations/legislation that apply to the job duties.
Communication: Please note that all applicants are encouraged to provide a valid email address for communication purposes. Applicants may receive written correspondence regarding this job posting directly to the email address provided on their resume or to the one used to set-up their Candidate Profile if applying on TalentFlow. As an applicant, it is your responsibility to ensure that you check your email regularly.

Accommodation: If you are an individual who requires accommodation, due to disability under the Ontario Human Rights Code, to apply for this position, please email us at applaccomodation@toronto.ca, quoting job ID # and the job classification title. The City is committed to providing Code-protected accommodation throughout its hiring process. Please visit Hiring Policies and Statements for further details.


Jobs Vacancy Related to Support Assistant:

09Jan

Educational Assistant Classroom Support Level Aloysius Catholic Elementary School Jobs Vacancy in Waterloo Catholic District School Board Kitchener. Waterloo Catholic District School Board Kitchener opening great career opportunity and jobs vacancy for Educational Assistant Classroom Support Level Aloysius Catholic Elementary School position. This jobs vacancy will be open for new jobs applicant starting for 09 Jan, 2019. Educational Assistant (Classroom Support) – Level 1. CUPE LOCAL 2512 January 9, 2019.... ... Continue reading -->


09Jan

Educational Assistant Classroom Support Level Matthew Catholic Elementary School Jobs Vacancy in Waterloo Catholic District School Board Kitchener. Waterloo Catholic District School Board Kitchener opening great career opportunity and jobs vacancy for Educational Assistant Classroom Support Level Matthew Catholic Elementary School position. This jobs vacancy will be open for new jobs applicant starting for 09 Jan, 2019. Educational Assistant (Classroom Support) – Level 1. CUPE LOCAL 2512 January 9, 2019.... ... Continue reading -->


31Dec

Support Assistant Administrative Clerical Jobs Vacancy in City Toronto Toronto. City Toronto Toronto opening great career opportunity and jobs vacancy for Support Assistant Administrative Clerical position. This jobs vacancy will be open for new jobs applicant starting for 31 Dec, 2018. Join the award-winning Toronto Public Service as a Support Assistant. Experience performing various clerical support duties, some of which must relate to the... ... Continue reading -->


11Jan

Child Care Assistant Jobs Vacancy in Spring Meadows School Age Centre Winnipeg. Spring Meadows School Age Centre Winnipeg opening great career opportunity and jobs vacancy for Child Care Assistant position. This jobs vacancy will be open for new jobs applicant starting for 11 Jan, 2019. Provide support to co-workers in day-to-day activities. Previous experience working with children requiring extra support would be an asset.... ... Continue reading -->


15Dec

Child Care Assistant Jobs Vacancy in Learning Centre School Arts Vancouver. Learning Centre School Arts Vancouver opening great career opportunity and jobs vacancy for Child Care Assistant position. This jobs vacancy will be open for new jobs applicant starting for 15 Dec, 2018. We support each other’s growth. Multi-Age Program Leaders (for ages 2-9)*.... ... Continue reading -->