15 Oct

Acting Operations Manager Maternity Leave Jobs Vacancy in Park Lawn Preschool Inc Etobicoke

Position
Acting Operations Manager Maternity Leave
Company
Park Lawn Preschool Inc
Location
Etobicoke ON
Opening
15 Oct, 2018 30+ days ago

Park Lawn Preschool Inc Etobicoke urgently required following position for Acting Operations Manager Maternity Leave. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Acting Operations Manager Maternity Leave Jobs Vacancy in Park Lawn Preschool Inc Etobicoke Jobs Details:

This Position Reports to the President and Board of Directors

Qualifications and Skills

  • Successful experience as a child care supervisor (min 3 years)
  • Knowledge and facility with all legal and regulatory requirements concerning operations in the child care sector
  • Knowledge and facility of the Child Care and Early Years Act, 2014 and How Does Learning Happen? document.
  • Knowledge and facility of child care programming including the Ontario Early Learning Framework (OELF), and the Early Learning and Care Assessment for Quality Improvement (AQI)
  • Knowledge and facility with the Child Care Licensing System (CCLS)
  • Demonstrated superior computer skills.
  • Ability to work effectively with a volunteer Board of Directors
  • Demonstrated ability to work as part of an effective management team.
  • Ability to work as a productive, cooperating member of the corporation
  • Ability to work effectively with staff, parents and Directors.
  • Ability to problem solve effectively
  • Ability to lead in a concrete and visionary manner
  • Ability to maintain strict confidentiality
  • Ability to be an effective communicator
  • Ability to attend meetings consistently, be prepared and participate fully
  • Demonstrated experience and expertise with staffing and budgeting within Toronto Children’s Services parameters.
  • Access to a car an asset

Requirements

  • Commitment to the corporation’s mission
  • Must be a Registered Early Childhood Educator in good standing with the College of Early Childhood Educators

Duties and Responsibilities

  • Model professionalism in all aspects of the role.
  • Manage the positive morale of the corporation by setting a standard for and demonstrating professionalism in dealing with clients, staff, regulatory agencies and suppliers.
  • Work as a team with the Financial Manager to manage and oversee the business of the corporation.

Legal and Regulatory

  • Ensure due diligence with all legal and regulatory requirements
  • Ensure that PLP Inc. complies with the Child Care and Early Years Act, 2014 and related regulations, Employment Standards Act, Toronto Children’s Services Assessment for Quality Improvement, the Education Act, and the policies and procedures of the centres
  • Fulfill all requirements set out by Toronto Public Health. These responsibilities include water testing, food handling certification and current health and safety procedures and policies for centres.
  • Fulfill all duties as a supervisor under the Occupational Health and Safety Act for workplace safety, inspections and any and all requirements.
  • Complete all licensing applications as required in accordance with the most recent requirements in a timely and accurate manner.
  • Fulfill all requirements set out by our agreements with Toronto Children’s Services including monitoring the timely and accurate submission of monthly attendance reports.
  • Fulfill all requirements set out by our agreements with the Ministry of Education for childcare providers and third party providers.
  • Follow up on all areas of non-compliance from inspections, serious occurrences, licensing and all other regulatory requirements and report these in a timely manner to the Board.
  • Provide regular updates to the Child Care and Early Years Act, 2014 or its successor to staff and the Board.
  • Develop and implement policies and procedures to meet both the Operational and Human Resource needs of the corporation.
  • Ensure that all policies and procedures meet legal, regulatory and human rights requirements, are activated as part of the Business Cycle for implementation and review and are reviewed on a systematic basis. Monitor compliance.
  • Ensure that all Health and Safety requirements are being met on an ongoing basis.
  • Oversee the work of the Centre Supervisors on a regular, ongoing basis to ensure regulatory compliance in all areas.
  • Maintain all legal documentation for the corporation including the letters patent, bylaws and minute books according to the PLP Records Retention policy. Maintain up-to-date records of officers and directors.
  • Ensure that a Notice of Change of directors is registered with the Ministry and Canada Revenue Agency.
  • Ensure that all Serious Occurrences are reported to the Board before posting at a centre, and that the yearly roll-up forms are completed accurately and sent to Toronto Children’s Services.
  • Ensure that emergency procedures are in place and reviewed annually for fire, lockdown and site evacuation. Coordinate this procedure between childcare and the schools.
  • Obtain written records of fire drills, fire alarm system testing and fire protection equipment from the centres and the school boards.
  • Ensure that all policies and procedure manuals and handbooks are kept up-to-date, reviewed by staff and made available for parents as required.
  • Ensure that all policies and procedures of the corporation are completely followed and adhered to.

Human Resources
*

  • Review and maintain all staffing information including program/staff allocation, emergency contact information, timetable, schedules and hours of work.
  • Develop, review and implement policies and procedures for Job Descriptions, salaries, benefits, lieu time, holidays, illness, bereavement, severance, resignation and evaluation in accordance with all regulatory and legal requirements.
  • Support Centre Supervisors with staff performance reviews according to the approved Performance Review (PR) process.
  • Conduct annual Performance Reviews of the supervisors in accordance with the PR process approved by the Board.
  • Manage the hiring, termination and performance management of staff according to PLP policies and regulatory and legal requirements. Approval for hiring and termination requires Board approval along with a cost analysis.
  • Assist the supervisors with staff issues or conflicts as an impartial mediator following the PLP 11A Conflict Resolution procedure.
  • Handle client enquiries and complaints escalated from the centres, following PLP policy. Analyze client concerns and present options to resolve their issues.
  • Develop a Staff Policy and Procedures Manual for Board approval that includes all PLP policies and procedures and conforms with all legal and regulatory requirements.
  • Develop and keep current a Parent Handbook, Parent Policies and Procedures manual for the centres/website.
  • Develop and maintain registration forms, staff and corporate application forms approved by the Board.
  • Maintain a complete HR record for each current employee at Head Office in a confidential, secure location. Maintain records of past employees in the off-site PLP storage unit according to the timelines in the PLP Records Retention Policy and as required by legal or regulatory requirements.
  • Attend all meetings with Supervisors regarding referrals that have been made to psychologists, case workers, physicians etc. and work with the staff and parents regarding the referral.

Material Resources

  • Monitor and approves purchases within budget limits set by the Board.
  • Maintain a current, updated inventory of all material resources and assets.
  • Maintain complete and ongoing records of all contracts, warranties and inventory.
  • Ensure adequate supplies and equipment are maintained in the centres in good working order.

Financial/Budget

  • Monitor financial performance of each classroom and centre program monthly to ensure the corporation is meeting or exceeding budgetary commitment.
  • Monitor financial performance of each classroom and centre program monthly to ensure the corporation is meeting or exceeding budgetary commitment.
  • Analyze all centre vacancies monthly and submit to the Board as part of the Operations Manager Report. Recommend solutions to mitigate losses.
  • Monitor supervisor budget allocations and purchases on a monthly spreadsheet.
  • Monitor and report to the Board on the status of Professional Development and program budgets.
  • Attend all Toronto Children’s Services budget/financial workshops and meetings.
  • Master the Toronto Children’s Services budget and its process. Participate actively in its development each year, providing accurate and timely supporting information about staffing, timetables, hours of work. Ensure that all staffing falls within approved parameters.
  • With the Treasurer, monitor all petty cash receipts from centres with a view to reducing petty cash transactions.
  • Secure all cash and credit cards in the corporation safe.
  • Ensure that credit cards or property or equipment owned by the corporation are not used for personal use.
  • Maintain updated signing authorities on banking accounts and corporate credit cards.
  • Exercise signing authority on weekly cheques and banking duties in compliance with PLP policies.

Board of Directors

  • Work collaboratively with the Board President, Vice President and Treasurer.
  • Actively support Board policies and decisions when speaking with staff and parents.
  • Report monthly to the Board on all operations issues. Send the OM report to the Directors by the Friday before the Board meeting.
  • Report to the Board in an accurate and timely manner on all issues as required by PLP policies, and all legal and regulatory requirements.
  • Bring forward any parent issues to the Board of Directors and act as a liaison for parents, supervisors and staff.
  • Meet monthly with the Board to facilitate resolution of issues/problems in the corporation.
  • Obtain Board approval for all policy implementation, hiring, termination and all other issues as required.
  • Assist the Board to establish strategic vision and direction for the corporation.
  • Advise the Board on any and all improvements to policies, procedures and practices that will improve corporate performance.
  • Plan opportunities that will allow staff and board members to develop new skills and receive information that will contribute to the health and well-being of the corporation.

Communication

  • Organize regular Operations Meetings with the management team, Board President and supervisors.
  • Work with TDSB and TCDSB to engage in dialogue and collaboration including information sharing, policies and procedures and forms related to the operation of child care in school. (Concerns such as renovations, repairs, playscapes, caretaking responsibilities, use of school space and child care expansion requests)
  • Communicate regularly with all Toronto Children’s Services consultants and Ministry program advisors.
  • Develop a communication tool (newsletter or email) to communicate with parents where necessary.
  • Develop a communication strategy with staff (newsletter, staff meeting visits).
  • Schedule regular monthly visits to each centre.
  • Maintain current information on the PLP website.
  • Promote the corporation through flyers/advertising as part of a marketing strategy.
  • Post all parent notices as required by legal, regulatory and PLP policy requirements.
  • Attend all centre parent functions.

Professional Learning/Networking

  • Keep up-to-date with all program innovation to ensure that PLP is providing the highest quality program for its children.
  • Set timelines and goals with supervisors and staff for the implementation of new programs. Provide resources for staff development within allocated budgets.
  • Establish the overall vision and direction for the implementation of the internal operation in conjunction with the centre supervisors and management team.
  • Set goals to monitor each centre’s performance to ensure progress is being made and corrective action taken if necessary.
  • Attend all Toronto Children’s Services (TCS) and District Child Care Advisory (DCCA) meetings.

Term

  • 18 month Fixed Term Contract - Maternity Leave

Evaluation

  • At the discretion of the President, annually

Benefits

  • At the discretion of the Board of Directors
  • Benefit Package for PLP Employees

Remuneration

  • To be determined

Job Types: Full-time, Contract

Experience:

  • Management: 3 years (Preferred)
  • Non Profit: 2 years (Required)
  • Chld Care Supervisor: 3 years (Required)
  • working with Toronto Children's Services: 2 years (Preferred)

Education:

  • Bachelor's Degree (Preferred)

Licence:

  • RECE (Required)


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