19 Sep

Financial Administrator Jobs Vacancy in Pacific Link College Surrey

Position
Financial Administrator
Company
Pacific Link College
Location
Surrey BC
Opening
19 Sep, 2018 30+ days ago

Pacific Link College Surrey urgently required following position for Financial Administrator. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Financial Administrator Jobs Vacancy in Pacific Link College Surrey Jobs Details:

The purpose of the financial administrator position is to monitor and coordinate financial funding for students, ensure the collection of all student accounts receivable, and provide accounting-related services to the campus. Under general supervision, the financial administrator is responsible for providing assistance, advice, and guidance to support the financial needs of students and to ensure the collection of funds.

Responsibilities

The financial administrator will, at various times, be responsible for the following as well as other related duties as assigned to support the business objectives and purpose of Pacific Link College.

  • Creating, organizing and maintaining student files.
  • Receive and review all student files prior to their study period beginning, ensuring all required documentation and signatures are in place.
  • Ensure all files are labelled properly (student number, name, start date, and program) and the student’s file checklist is in place and completed.
  • Manage student files to maintain their currency, including recording of all financial transactions and copies of all source documents, including original invoices, all forms of payment, and current balances.
  • Assist in the addition of further documentation related to various purposes that occur during students’ period of study and graduation (transcripts and credentials, the exit process, and follow-up requirements).
  • Process the third-party archiving of students’ electronic records upon the students’ completion (successful graduations and dismissals, withdrawals, and disenrolments.)
  • Attending orientation sessions and providing students with an overview of the role of financial administrator.
  • Provide financial services to students in confirming payment plans, government-funded student loans, and other types of funding.
  • Assist in preparing and advise a student’s personal budget.
  • Describe government-funded loan programs (e.g. Canada and BC Student Financial Assistance) and the procedures required to apply for the funding.
  • Prepare student loan documentation required by the institution.
  • Collect and update student’s A/R balances upon receipt of payments from third-party funding.
  • Process relevant documentation for third-party funding agencies in the event of early completions, withdrawals/dismissals, and other changes in student’s status.
  • Generating, overseeing, monitoring and responding, when necessary, with the Manager – Financial Administration’s approval to all relevant forms and letters in connection with the financial administration process in a complete and timely manner.
  • Supporting the college’s finance department by providing accurate and timely information as required.
  • Managing accounts receivable (A/R) levels in accordance with established company profitability goals and objectives.
  • Tracking and monitoring the A/R process utilizing the campus A/R reports, operating systems, and other data.
  • Monitoring student finance and collection activities of outstanding student accounts to ensure timely recovery of payments and maintain appropriate A/R levels.
  • Collect, process, and record all types of payments (including cash, wire transfers, electronic and government-funded payments) received from/for all students.
  • Track and manage late and outstanding payments, including notifications (in person, electronic communication, or written form) to students and campus management related to payment delinquency.
  • Monitoring institutional loan programs and direct bill programs for timely billing and payments.
  • Maintaining campus bad debt results within established budgetary goals and objectives, including credit recovery and collections procedures.
  • Monitoring all business-related financial transactions to ensure timely and accurate postings and record keeping.
  • Ensuring timely completion of student status changes.
  • Calculating refund calculations and makes sure that all cheques are copied and appropriately filed.
  • May perform daily bank deposits; reconcile cash receipts and complete cash receipts journal for weekly submission to the Finance Department as required. May manage campus accounts payable functions in accordance with company policies and procedures. May monitor and control purchasing of supplies, including text books, in order to maintain necessary inventory within budget parameters.
  • Implementing, monitoring, and enforcing corporate financial policies and procedures.
  • Assisting in the coordination of the institution’s response to any internal/external audits related to business office operations.
  • Compiling, preparing and analyzing monthly reports in support of the Finance Department.
  • Assist or manage internal controls in respect to cash (e.g. petty cash, company credit card transactions)
  • Assist in the receipt of goods (checking purchase orders match invoices and the quantities in the shipments.)
  • Providing customer service and answering to student inquiries.
  • Ensuring active communication and cohesive working relationship with all other departments.
  • Perform the campus administrative assistant role, including:
  • Reception, telephone, and general office duties
  • Inventory control of textbooks and other resources provided to students, including the recording of books received by all students
  • Process interim and final transcripts, including the collection of payments related to these processes
  • Manage attendance record entry of students, including reporting and communicating with students and staff related to students’ absences, violation of attendance policy, and other matters



To be successful in the financial administrator position, an individual must be committed to developing, maintaining and demonstrating the following:

Competencies:

  • Solid working knowledge of MS Office (including MS Word, Excel, Outlook), and the ability to troubleshoot minor computer problems,
  • Superior skills in working with numbers and being detail oriented.
  • Excellent organisational skills with the ability to multi-task.
  • Ability to complete work in a timely and accurate manner.
  • Ability to work independently with minimum supervision.
  • Good judgement and ability to prioritize assignments.
  • Ability to work under pressure and maintain a calm focus during hectic periods.
  • Understanding of the programs and services provided by Pacific Link College.
  • Ability to exhibit a professional attitude and image with a commitment to quality service.
  • Excellent interpersonal, oral, and written communication skills; ability to effectively communicate and interact with all individuals with integrity, empathy and sincerity.
  • A positive attitude and customer focused approach.


Education and Experience:

  • Two years post-secondary education; Bachelor’s degree preferred.
  • Basic training in office practices, accounting, and communication, and one to three years’ office experience in a service oriented, fast paced environment.
  • Minimum one year education in a finance or accounting program.
  • Minimum one year experience in the accounting/finance area


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