17 Jan

Administrative Assistant Jobs Vacancy in University Toronto Toronto

Position
Administrative Assistant
Company
University Toronto
Location
Toronto ON
Opening
17 Jan, 2018 30+ days ago

University Toronto Toronto urgently required following position for Administrative Assistant. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Administrative Assistant Jobs Vacancy in University Toronto Toronto Jobs Details:

The Office of the Vice-President and Principal participates in University-wide planning and initiatives and coordinates the realization of the UTSC Strategic and master plans. The Principal’s Office provides leadership for academic and co-curricular activities and community and institutional partnerships, and works to raise the profile of the campus locally and internationally. The office also oversees all institutional events at the University of Toronto Scarborough. The daily operation of this office is committed to promoting equity, diversity and inclusion to help create a truly rich and engaging experience for all faculty, students and staff.

Under the general supervision of the Director of the Office of the Vice President & Principal, the incumbent is responsible for providing a high level of executive secretarial and confidential administrative support for three senior level administrators, including the Senior Advisor, Equity & Diversity, Director of International and the Elder. Responsibilities include managing all aspects of three complex and intensive appointment schedules; planning and arranging conferences, events and receptions; assisting with the management of projects and compiling, coordinating materials from a variety of offices, maintaining follow-up files related to ongoing projects and initiatives; drafting complex correspondence; preparing and editing a variety of frequently complex and confidential materials; maintaining files and other office activities; maintaining an up-to-date hardcopy and electronic filing system; arranging travel and accommodation and maintaining reimbursement records; and performing other related duties as required. These activities are carried out under the direct supervision of the Director of the Office of the Vice President & Principal.

The incumbent works in a complex environment that requires a high degree of sensitivity, responsiveness and a need to maintain absolute confidentiality. The incumbent must maintain an in-depth understanding of the priorities of the Office of the Vice President & Principal and must at all times present a professional image by interacting knowledgeably and courteously with a variety of individuals including senior administrators, faculty, staff, and community members. In addition, the incumbent must adhere to and keep abreast of all University of Toronto policies and standards.

Qualifications :

(Minimum Qualifications)

Education:
Post-secondary degree/diploma or formal business/commercial school training, or an equivalent combination of education and experience.


Experience:
Minimum four years progressively responsible experience in a senior secretarial or administrative position, preferably within a post-secondary or government environment. Demonstrated senior secretarial skills within an executive office. Familiarity with the University of Toronto, its policies, procedures and their application strongly preferred. Experience planning and coordinating events and conferences strongly preferred.


Skills:
Computer fluency – knowledge of Microsoft Office (Explorer, Word, Excel), HRIS, PowerPoint, Access. FIS strongly preferred. Excellent keyboarding skills.


Other:
Superior oral and written communication, interpersonal, analytical, decision-making and organizational skills. Demonstrated ability to write clear and concise correspondence and reports. Strong customer-service orientation. Demonstrated experience interpreting and explaining complex policies. Demonstrated initiative, accuracy and meticulous attention to detail. Demonstrated judgment, tact, discretion and ability to handle complex matters of a sensitive and confidential nature. Ability to organize a heavy and fluctuating workload in a changing environment. Ability to communicate effectively and professionally with a wide range of individuals across all levels of the University. Ability to work under pressure and to meet deadlines. Ability to assimilate and interpret significant amounts of information. Ability to work effectively and professionally, both independently and within a team environment.

Travel: None Employee Group: Confidential Appointment Type: Budget - Continuing Schedule : Full-time Pay Scale Group and Hiring Rate: C2 - $54,660 - $66,659 - $73,324 Starting salary is commensurate with individual experience and qualifications. Job Field : Administration Job Posting : Jan 17, 2018 Job Closing : Jan 29, 2018, 10:59:00 PM


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