23 Apr

Executive Assistant President Ceo Jobs Vacancy in Cvi Group Kelowna

Position
Executive Assistant President Ceo
Company
Cvi Group
Location
Kelowna BC
Opening
23 Apr, 2018 28 days ago

Cvi Group Kelowna urgently required following position for Executive Assistant President Ceo. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Executive Assistant President Ceo Jobs Vacancy in Cvi Group Kelowna Jobs Details:

Executive Assistant:

At Domcor Health, Safety & Security Inc., we are all about service; a quality that can only be built on a foundation of experience, knowledge, and practice. Our roots are in security, and as leading security experts, we saw a need for a quality, comprehensive training program for security, rescue, and traffic control personnel.

Domcor was founded in 1999 by Peter Corrado; to meet the needs of a diverse client base. We focus our attention on our two separate but related areas of business: providing high quality and dependable Services, and Training.

The Opportunity:

This search is for an Executive Assistant supporting the Office of the President. Working autonomously and without close supervision, but always in close collaboration and communication with the CEO, the position provides administrative support handling highly complex, sensitive, confidential and proprietary information and documents, in paper and electronic format, and other materials, that are always treated with strictest confidentiality at all times. The Executive Assistant anticipates problems, formulates solutions and alternatives for routine and unexpected events, both internal and external, and constantly keeps the President/CEO abreast of those current and emerging issues from the perspective of maximizing the President/CEO’s scarce time, and optimizing his organizational awareness and effectiveness.

The Position:

With the assistance of SR Management, coordinates frequent high-volume routine matters, and exercises agility and flexibility in developing and handling infrequent large complex documentation projects and event planning, engaging and organizing internal resources, and occasional external resources, to achieve the President/CEO’s desired objectives within tight deadlines. Always with utmost discretion, tact and diplomacy, the position has daily and frequent personal and/or electronic liaison with SR Management, company managers, supervisors and personnel from other facilities, vendors and suppliers, community, residents and families, and other persons. This high-profile position demands maturity and judgment, constantly demonstrating the highest level of personal conduct and behavior, always without conflict of interest, in all matters. A professional presence and appropriate self-confidence are required. Superior communication skills and English-language composition skills to articulate complex and abstract concepts, in writing and in speaking, as well as appropriate public speaking skills for presentations to small groups within the company, are necessary. Must possess high level contract negotiation abilities. Other factors for success include superior organizational skills, advanced computer skills using all of the tools in the Microsoft Office productivity software suite, excellent interpersonal skills, and the ability to work independently and interact well with all levels of internal and external management staff. This position demands the successful candidate to be available, at a moment’s notice; with the ability to travel on short notice.

The candidate must be a critical thinker; having the ability to bring issues that arise, but also bringing multiple solutions for all issues presented. A high level of confidence, to be able to substitute for President/CEO in his absence; is critical to this position.

Qualifications:

-The candidate is client-service oriented.

-Demonstrates great attention to detail while still meeting tight deadlines.

-Communicates with members of the President/CEO’s team in different departments.

-Has strong organization skills and the agility and flexibility to switch gears at a moment’s notice.

-A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professional’s clients and possible clients both inside and outside the company is paramount.

-The successful candidate will be comfortable providing event and protocol service for high-impact company meetings, including support for visiting clients.

Job Specifications/Qualifications include:

Suitable degree Business or Economics degree from a university; Seven (7) to ten (10) years of progressively responsible experience in administrative and senior executive Assistant activities in a fast-paced and dynamic office environment, supporting busy executives Advanced and proficient user of MS Office productivity suite and other software, including: MS Word, MS Excel, MS PowerPoint, MS Visio, MS Project, MS Outlook email and web browser (Explorer, Edge, Chrome, etc.) creating flowcharts and organization charts; preparing electronic presentation materials, assembling long complex documents, indexing; Adobe Pro *.pdf file maker Proficient and proven English language composition skills, grammar, punctuation and spelling; proofreading and editing large volumes of prepared documents Superior analytical and numeracy skills, managing large volumes of data and documents.

Key RESPONSIBILITIES:

Generate technical reports, agenda items for President/CEO. Candidate must be capable of doing so without a template or established "go-by." Work product must be polished, grammatically correct and free from any type of typographical or formatting error. Daily work includes requesting information from executives and senior managers and summarizing that information in presentation format and obtaining supporting information for work projects and reports. Attend meetings, conferences and prepare briefings to document subject matter concerning amendments and developments impacting the President/CEO, and SR Management when needed. Meeting Coordination and Preparation - Work in conjunction with the Administrative staff organizing all necessary arrangements for regular meetings and special events, arranges meeting logistics including materials, meeting spaces, lodgings and meals, presentation materials and technical equipment, set-up and break down of meeting space.

Other related duties included, but not limited to:

Investigation and research topics as may be required by the President/CEO from time-to-time, employ creativity and problem-solving skills Facilitates the achievement of organizational and department goals processes in collaboration with various Senior management, as required. Operates modern office equipment and technologies, e.g., personal computer, desktop and network printers, video conferencing, electronic presentation projectors, copiers, scanners, facsimile transmissions (faxes), telephone systems, postage meters, calculators Frequent additional time and effort above and beyond normal weekday business hours is required. The successful applicant will be required to obtain a clear criminal records check; and must be bond-able.

*** All Applicants, must include Cover-Letter to be considered for this position***

Job Type: Full-time

Experience:

  • Executive Assistant to the President/CEO: 5 years

Education:

  • Bachelor's

Location:

  • Kelowna, BC

Licence:

  • Valid Drivers License


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