23 May

General Office Assistant Jobs Vacancy in The Lamb Company Etobicoke

Position
General Office Assistant
Company
The Lamb Company
Location
Etobicoke ON
Opening
23 May, 2018 30 days ago

The Lamb Company Etobicoke urgently required following position for General Office Assistant. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

General Office Assistant Jobs Vacancy in The Lamb Company Etobicoke Jobs Details:

About Us

The Lamb Company is a farmer owned cooperative that has been in business for over 50 years. We are a leading North American supplier of premium imported lamb brands and specialty meats to the top retail and food service customers. We pride ourselves on the highest safety and quality standards and offer products that are traceable from pasture to plate. To learn more about our company, go to www.thelambcompany.com

General Office Assistant

Reports To: VP Finance, CFO

Hours: Monday to Friday, 8:30 a.m. to 5:00 p.m.

Terms: Contract, 3 months with potential for extension

To apply : Go to: https://thelambcompany.bamboohr.com/jobs/view.php?id=15

Position Overview

The General Office Assistant drives shareholder value by providing timely and accurate administrative support to the following areas: reception, invoicing, accounts receivable, admin / sales support, and inventory control. The General Office Assistant answers and directs phone calls, greets and assists visitors, manages couriers, and acts as a floater to cover regular workload, vacation absences and high volume as needed. The General Office Assistant takes notes of procedures across the various roles to enable seamless coverage of any position even if not frequently supported. Additionally, the General Office Assistant supports admin / sales projects or new implementations, such as set up and daily processing of Advance Shipment Notice (ASN), Global Supply (GS1), and similar Product Registry (ECCnet) electronic processes.

Major Responsibilities

Answers incoming calls and questions from customers

Takes and delivers messages

Transfers calls to voice mail

Provides callers with address, directions, fax numbers

Welcomes and signs in visitors, announces visitors to appropriate personnel Performs clerical duties, such as copying and collating for department and meetings Handles all couriers for the company Opens regular and interoffice mail and distributes to appropriate personnel Files incoming and outgoing faxes Files invoices daily As a floater across the Admin / Sales Support department:

Assists in entering EDI invoices

Assists with claims and outstanding A/R

As the key resource for the set up and daily operations for ASN, GS1, GDSN:

Enters orders and sales related data, including listings (GS1 and ASN) in inventory management system (Great Plains Dynamics)

Organizes, checks for accuracy and transmits data via ASN

Maintains relationships and constant communication with internal staff, external customers, couriers, third party vendors, in-house and third party warehouse staff

Key Success Measures

Efficient and timely customer service, sales and accounts receivable support

Accurate and timely administration of documentation

Accurate and complete orders entered into Dynamics

Successful implementation and ongoing processing in ASN and other electronic business processing

Qualifications & Considerations for the Position

College or high school diploma

2 years’ customer service and inside sales experience, preferably in the meat industry

Professional telephone etiquette, calm demeanor, good oral and written communication skills; able to develop and maintain strong working relationships with customers and stakeholders

Strong math and reasoning skills for data/order entry, keyboarding 55 wpm

Fluent in English

Organized self-starter with proven ability to co-ordinate and effectively follow up on multiple projects and assignments and meet all deadlines

Excellent ability to plan, organize and prioritize with attention to detail and accuracy

Proven ability to work under pressure, resolve problems, and keep others informed of status updates

Proficient in computer software, such as inventory / traceability software, manufacturing software (GP Dynamics) and Microsoft Office (Excel)

Team player with high integrity, values and a positive attitude

The Lamb Company is committed to providing an accessible and barrier-free environment. Accommodations are available on request for candidates throughout the selection process. Please contact Human Resources if accommodation is required.


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