13 Jan

Real Estate Assistant Jobs Vacancy in Keller Williams Realty Solutions Mississauga

Position
Real Estate Assistant
Company
Keller Williams Realty Solutions
Location
Mississauga ON
Opening
13 Jan, 2018 3 days ago

Keller Williams Realty Solutions Mississauga urgently required following position for Real Estate Assistant. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Real Estate Assistant Jobs Vacancy in Keller Williams Realty Solutions Mississauga Jobs Details:

Job Summary

Busy Real Estate team in need of experienced Executive Assistant to manage day to day operations, client care, improve organization & efficiency, help grow sales team with a focus on bottom line results. The Executive Assistant works closely with the Team Leader to develop and implement systems, processes and team development to support the team vision. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however the overriding marker of his/her behaviour is persistence and stability.

The ideal candidate for this role must have a positive attitude and can best be described as a self starter, independent, systems oriented and numbers driven.

An Executive Assistant is deeply committed to supporting the lead agent in achieving greater and greater levels of success, and to growing his/her skills and developing into a supportive leader within the team. As the success of the team grows, this individual may be responsible for hiring, training and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency.

Responsibilities and Duties

1. Listing Duties (Listing to Contract)

  • Oversee all aspects of sellers transactions from initial contact to executed purchase agreement.
  • Prepare all listing materials: pre-listing presentation, Listing Agreement, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc.
  • Consult & coordinate with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities.
  • Obtain all necessary signatures on listing agreement, disclosures and other necessary documentation.
  • Co-ordinate agent listing videos
  • Provide proactive weekly feedback to sellers regarding all showings and marketing activities.
  • Coordinate all public open houses and broker open houses and assist lead agent to prep for Open House
  • Input all listing information into MLS
  • Submit all necessary documentation to office broker for file compliance.
  • Input all necessary information into client database and transaction management systems.

2. Transaction Coordinating

  • Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing.
  • Regularly update & maintain communication with clients and agents
  • Submit all necessary documentation to office broker for file compliance.
  • Schedule and coordinate closing process including closing gifts for clients
  • Input all client information into client database system.
  • Schedule 30 Day, 90 Day & 120 Day client follow up calls to assist with any home improvement provider recommendations and to ask for referrals.

3. Administrative Duties

  • Oversee all aspects of the administration of the lead agent and team members businesses
  • Manage and maintain client database management program
  • Regularly obtain client testimonials
  • Prepare all buyer & seller consultation packages
  • Create & manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up & all office administration (including updating to-do lists ie Trello)
  • Provide an end of week report to the lead agent
  • Coordinate the purchasing of any office equipment, marketing materials and any other business related supplies and materials with a budget conscious mentality.
  • Hold agent(s) accountable for conducting all agreed upon lead generation activities.
  • Ensure that all agent activities are limited to listing property, showing property, negotiating contracts & lead generation.

Qualifications and Skills

*Candidate must have at least 4 years experience in an office setting and be familiar with:

  • Google drive, docs and calendar
  • Database management
  • P/L Basic accounting/bookkeeping
  • Social Media and Marketing skills
  • Experience as a sales representative or sales manager, consistently meeting or exceeding targets

Job Type: Full-time

Salary: $45,000.00 /year

Required education:

  • High school or equivalent

Required experience:

  • Sales: 1 year
  • Marketing: 1 year
  • Administration: 4 years
  • Real Estate: 2 years

Required license or certification:

  • G


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