13 Jan

Program Asst Gen Jobs Vacancy in University British Columbia Vancouver

Position
Program Asst Gen
Company
University British Columbia
Location
Vancouver BC
Opening
13 Jan, 2018 3 days ago

University British Columbia Vancouver urgently required following position for Program Asst Gen. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

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Program Asst Gen Jobs Vacancy in University British Columbia Vancouver Jobs Details:

This position is responsible for coordinating the implementation of custom educational programs and courses in the UBC Faculty of Medicine's Division of Continuing Professional Development (UBC CPD). The incumbent coordinates the delivery of programs and courses in both online and in-person formats for physicians and other health professionals in British Columbia. The incumbent works to ensure that all levels of coordination of multiple on-going community-based and provincial CPD programs are implemented effectively, successfully, within budget, utilizing a variety of computer, organizational, and prioritization skills.

Organizational Status

This position reports to the UBC CPD Project Manager and works closely with other members of the UBC CPD team.
- Works closely, collegially, and collaboratively with the other UBC CPD staff in Conference Services and Research and Education, as well as UBC CPD's senior leadership, Medical Directors, and consultants.
- Interacts regularly with various departments on campus within and outside of the Faculty of Medicine, administrators of campus and hospital departments, healthcare organizations, funding agencies, planning committees, external services providers (e.g. event venues, caterers, videoconferencing, and audio/visual support) and program/course participants (e.g. physicians, nurses, and other health care professionals).

Work Performed

Incumbent will:
- Independently organize, implement, and execute multiple high profile CPD events and activities with minimal supervision.
- Monitor budgetary expenditures, and authorizing expenditures within prescribed limits.
- Ensure courses adhere to national and provincial accreditation and certification standards where applicable.
- Coordinate implementation of multiple CPD activities and plans with changing timelines.
- Prioritize and adjust workflow based on changes to the budget and actualized registration numbers per event and other variables.
- Record minutes at planning committee and working group meetings and distributes them in a timely fashion to participants with clear action items.
- Assists project team in developing new course learning modules on UBC CPD Moodle (an online learning platform).
- Coordinates CPD event logistics for assigned programs including complex professional audio visual needs and set up, speaker/facilitator/instructor coordination, coordination of special equipment, event catering requirements, offsite special event coordination, and liaison with event registrants.
- Compile and prepare program syllabus for learners following best practices and standards.
- Contribute to the development of appropriate learning objectives; liaise with working group or subject matter experts as needed.
- Act professionally in communication with faculty, instructors, and others to make CPD program arrangements including travel and accommodation bookings.
- Implement marketing plan and delivery per event; ensure that website and other marketing vehicles are kept up-to-date with appropriate information.
- Collect, summarize, and review course evaluation data and suggest areas of improvement.
- Work with the project team to ensure all CPD event arrangements are properly carried out.
- Work with project team in developing status reports and final program reports for sponsors and stakeholders.
- Design workshop promotional materials (e.g. brochures, flyers, postcards, journal print advertisements, posters) using software such as MS Publisher, Adobe Illustrator, Adobe Acrobat, etc.
- Ensure that subject matter experts, working group members, and speakers/facilitators are paid on time for project work.
- Ensure all course expenses are reflected on final course statement.
- Assist other CPD staff with the completion of courses/programs in order to ensure the operational efficiency and the reputation of the department is maintained.
- Travel occasionally to regional hubs outside Vancouver (e.g. Victoria, Kelowna, and Prince George) and/or rural communities in British Columbia for on-site support of in-person events.

Supervision Received

Works independently and reports to the UBC CPD Project Manager. May take some direction from the UBC CPD Education and Program Coordinators depending on project assignments. The incumbent will be expected to:
- Work collegially and collaboratively with the other UBC CPD staff.
- Interact regularly with internal and external UBC CPD stakeholders, including administrators of campus and hospital departments, conference chairs, planning committees, subject matter experts, course instructors and facilitators, external services providers, learners, and others.

Supervision Given

None.

Consequence of Error/Judgement

This position requires judgment, tact, discretion and initiative to an outstanding degree. Considerable judgment must be initiated and carried through activities important to the functioning of UBC CPD in absence of established policies, procedures and guidelines. Poor judgment or ineffective communications with community partners and organizations could result in strained relations that compromise the integrity and credibility of UBC CPD.

Qualifications

High School graduation and two years post-secondary education. HIgh School graduation, plus two year post-secondary diploma, plus four years of related experience or an equivalent combination of education and experience." 4 years related experience or the equivalent combination of education and experience. Ability to maintain accuracy and attention to detail Ability to anticipate problems and issues and plan ahead Ability to compose correspondence, reports, presentations, and other written materials using clear concise business English Ability to efficiently and effectively coordinate tasks Ability to effectively manage multiple tasks and priorities Ability to accurately proofread for spelling, grammar, and punctuation Ability to respond appropriately to inquiries in person, on phone, and in writing, and make appropriate referrals Ability to effectively use Outlook, Word, Excel and Publisher at an intermediate level Ability to perform word processing at intermediate level Ability to prioritize and work effectively under pressure to meet deadlines Ability to communicate effectively verbally and in writing Ability to understand and apply policies, procedures, and instructions Ability to listen actively and attentively, and obtain clarification as required Ability to work effectively with minimal supervision Ability to assist clients in identifying appropriate courses of action Ability to work effectively independently and in a team environment Ability to develop and maintain cooperative and productive working relationships Ability to prioritize tasks, as often conferences/workshops overlap and require timely and careful organizational skills. Work intensity tends to vary from conference to conference requiring an ability to handle fluctuating work trends. Ability to work some weekends and additional hours when require. Ability to conduct needs analyses, plan, organize, manage, monitor, complete, and evaluate projects within allocated time and resources.

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Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.


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