22 May

Administrative Assistant Iii Jobs Vacancy in Bgis Toronto

Position
Administrative Assistant Iii
Company
Bgis
Location
Toronto ON
Opening
22 May, 2018 30+ days ago

Bgis Toronto urgently required following position for Administrative Assistant Iii. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Administrative Assistant Iii Jobs Vacancy in Bgis Toronto Jobs Details:

Job Field:
Administrative/Clerical
Job Type:
Full time
Length of Assignment:

SUMMARY

Located at one of our client sites in the healthcare industry, the Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the business reports, information tracking, ESAT and in some cases supervises other Administrative Assistants.

Location: Downtown Toronto

KEY DUTIES & RESPONSIBILITIES

  • Carry out the day-to-day execution of clerical duties to ensure BGIS operations are provided with administrative support; including the following:
  • Invoicing and Purchase Order (PO) Management
  • Vendor Management
  • Payroll/Timesheet processing
  • Staff scheduling
  • Preparation of expense reports
  • Maintainance of employee records such as certifications & training and employee attendance tracking
  • Health and Safety program co-ordination & membership on the Joint Health and Safety Committee
  • New Hire set-up and IT equipment coordination
  • Office Servicing (Equipment & Supplies)
  • Finance Administration; Monthly Reconciliations (POs/Accruals/Pcards) for the site
  • Collective Bargaining Agreement - able to interpret, apply and explain
  • Coordinate monthly reporting and perform preliminary analysis
  • Utility committee reporting and coordination of client utility bills
  • Liaise with other departments such as Finance, HR, Supply chain, Procurement, etc.
  • Coordinate conferences/meetings; prepare logistics and develop preliminary agenda
  • Prepare initial content of newsletter/communications for the site
  • Other duties as assigned

MINIMUM EDUCATION: Post-secondary education for statistics, finance and/or business management

JOB-RELATED EXPERIENCE: More than three years, up to five years

Knowledge & Skills

  • Requires three (3) to five (5) years of administrative experience (Payroll, PO and Basware/Oracle experience preferred)
  • Excellent computer skills, proficient with MS Office
  • Self-motivated, self-starter
  • Strong ability to work independently with little or no supervision
  • Excellent interpersonal skills
  • Problem solving skills
  • Effective leadership skills – may have personnel to manage
  • Strong time management skills and organizational skills
  • Strong written and verbal communication skills
  • Strong customer focus

Licenses and/or Professional Accreditation

  • None required


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