09 Feb

Administrative Coordinator Jobs Vacancy in Mcgill University Montréal

Position
Administrative Coordinator
Company
Mcgill University
Location
Montréal QC
Opening
09 Feb, 2018 30+ days ago

Mcgill University Montréal urgently required following position for Administrative Coordinator. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Administrative Coordinator Jobs Vacancy in Mcgill University Montréal Jobs Details:

Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit's operations. Acts as resource person for policies and procedures. Administers unit accounts. Assists in the organization of unit activities. Responsible for documents and files of the unit. Maintains computerized information systems.

Primary Responsibilities:

  • Administers accounts for unit. Prepares budgets or budget proposals. Monitors and reconciles various accounts, statements, and reports. Identifies and analyses discrepancies and errors. Corrects errors and follows up on problems. Records expenses and provides account statements on request.
  • Acts as resource person regarding the unit's policies and procedures. Resolves problems within area of responsibility. Consults relevant documentation and liaises with appropriate resource persons to obtain and provide information on diverse and complex issues.
  • Participates in ensuring the smooth functioning of the unit. Recommends procedural changes to enable unit to function more effectively. Collaborates with supervisor and others in establishing work priorities. Follows up on and ensures appropriate implementation of decisions made by supervisor.
  • Compiles information in order to prepare grant applications, liaises with other institutions in this compilation, and coordinates their submission. Acts as a resource person concerning internal policies and procedures and those of granting agencies. Ensures information is complete and that the guidelines are followed.
  • Maintains personnel files and completes documentation for payment, postings, appointments, promotions, nominations, sabbatical leaves, absences, and other administrative forms. Explains procedures to follow. Ensures that deadlines are met.
  • Uses a variety of software. Maintains computerized information systems and participates in their development to improve efficiency within the unit. Acts as a resource person concerning the use of software. Explains and demonstrates the use of software, resolves problems within area of expertise, and liaises with computer resource persons as required. Maintains and updates administrative files. Maintains filing systems and arranges for archiving.
The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks, which may be performed by an employee whose position has been matched to this generic job description.

Education/Experience:

DEP (Secretarial/Office Systems)

Four (4) years’ related experience

Other Qualifying Skills and/or Abilities:

Knowledge and experience navigating the University’s financial structure. Able to manage high volume portfolios and execute transactions for four departments in an efficient and timely fashion. Demonstrated organizational skills, attention to detail, accuracy, and strong multi-tasking skills. Experience working as a frontline point of contact. Proven ability to work autonomously and as part of a team. Must be client-focused and service-oriented. Demonstrated ability to work in a PC environment, word-processing, spreadsheets, databases, presentation software, Crystal Reports, as well as experience with Banner (FIS), Pops, Minerva, BSA, MMP, email. English and French, spoken and written.

How to Apply:

*Internal candidates: Please provide your McGill ID number when applying.*

Please submit your curriculum vitae and cover letter, clearly indicating the reference number by email to: apo.arts [at] mcgill.ca

Applications must be received no later than February 20, 2018 at 5:00 PM.

We thank all applicants for their interest, however, only those applicants selected for an interview will be contacted.

McGill University is committed to equity in employment and diversity. It welcomes applications from indigenous peoples, visible minorities, ethnic minorities, persons with disabilities, women, persons of minority sexual orientations and gender identities, and others who may contribute to further diversification.

Faculty/Unit:
Faculty of Arts
Leacock 1 ASC

Salary Range:
$22.72 - $31.34

Hours:
33.75

Duration:
6 months

Reporting to:
Area Manager

Reference no.:
CR0356

Post Date:
Friday, February 9, 2018


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