Administrative Coordinator Jobs Vacancy in City Saskatoon Saskatoon
City Saskatoon Saskatoon urgently required following position for Administrative Coordinator. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.
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Administrative Coordinator Jobs Vacancy in City Saskatoon Saskatoon Jobs Details:
Provides executive administrative support to the Director and senior staff of the Division.
Supervises Division administrative staff to ensure consistent and efficient delivery of administrative services.
Coordinates all administrative aspects of the Director’s office, including scheduling appointments, meetings and booking travel arrangements. Arranges and schedules appointments and meetings for the senior staff.
Formats, edits and coordinates the submission of all public and in-camera Division reports prepared for the General Manager, City Council and its Standing Policy Committees.
Prepares, edits and circulates a variety of correspondence, including those of a confidential nature, on behalf of the Director, senior, and supervisory staff.
Prepares agendas and minutes for weekly senior staff meetings. Coordinates meetings and takes accurate meeting minutes as required.
Oversees the Records Management System to ensure that document filing complies with the corporate standard.
Administers the Hosted Contact Centre phone system within the division. Troubleshoots the phone system, and acts as the main contact with the service provider. Trains division staff on the system and customer service standards.
Assists the Health and Safety Superintendent with the administration of the Safety Management System using Intelex software.
Coordinates registration to conferences, workshops, and training sessions for all Division staff and arranges travel plans.
Coordinates interviews of employees identified by the Employee Assistance Committee regarding their sick leave usage and assists the Director with the preparation of written documentation of the meeting.
Oversees the processing of internal and external correspondence so that it complies with corporate standards.
Plans and coordinates special events for the Division, including assisting with the administration of hosting national and international meetings, conferences, and workshops. Coordinates and maintains promotional items used for tours of the operation centre and other special events.
Receives, screens and expedites email, telephone calls, written and in-person enquiries and determines appropriate action.
Performs other related duties as assigned.
Grade 12 education.
Graduation from a recognized business college.
Typing speed of 55 w.p.m.
Four to six years’ related senior secretarial and administrative experience.
Demonstrated ability in supervising staff.
Ability to deal with sensitive information in a confidential manner.
Ability to compile and coordinate information to compose correspondence and reports.
Ability to establish and maintain effective working relationships with the public and other civic employees.
Ability to work with minimal supervision.
Skill in the operation of office equipment including a computer with Microsoft Office suite, spreadsheet, database and Health & Safety software
$46,598.88 to $54,758.88 per annum (2016 rates).