12 Feb

Administrative Assistant Jobs Vacancy in Defence Construction Canada National Capital Region

Position
Administrative Assistant
Company
Defence Construction Canada
Location
National Capital Region ON
Opening
12 Feb, 2018 3 days ago

Defence Construction Canada National Capital Region urgently required following position for Administrative Assistant. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Administrative Assistant Jobs Vacancy in Defence Construction Canada National Capital Region Jobs Details:

The Administrative Assistant coordinates and carries out administrative activities that are, typically, of moderate complexity and scope. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management. The incumbent also coordinates the preparation of human resources documentation.

Primary

  • Provide daily administrative support
  • Enter data related to service line transactions and activities into system (e.g. budget tracking, time entry, procurement, contract administration)
  • Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, progress payments)
  • Support service billing activities (e.g. prepare documentation, validate and ensure monthly follow-up for service level arrangements)
  • Carry out document and records management (electronic and hard copy filing, archiving)
  • Process accounts payable and other financial transactions (e.g. vendor payments, expense claims, journal entries)
  • Coordinate preparation of human resources documentation between the site, regional office and Head Office
  • Prepare tables and reports in support of business management activities (e.g. aging, profit and loss, monthly recoverable contracts, time entry)
Other
  • Maintain training records
  • Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
  • Take and prepare minutes of monthly staff meetings
  • Prepare purchase orders (e.g. for office supplies, furniture, service contracts)
  • Perform receptionist duties and act as back-up for other administrative employees, as required
  • Other duties as assigned
General and Specific Knowledge
  • Administrative best practices
  • Accounting principles
Formal Education and/or Certification(s) and Experience
  • Minimum: high school diploma with some general accounting courses and four years’ relevant experience, or the equivalent
  • Preferred: college diploma or certificate in administration, business management, accounting or related field
Abilities
  • Use applicable computer software and operating systems
  • Manage multiple deadlines and priorities
  • Demonstrate attention to detail
Development and Leadership
  • Provide functional advice and guidance to employees
  • Occasionally coordinate the work of administration staff within the business unit
Working Conditions
  • Typical office environment with occasional travel
  • Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment


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