26 Apr

Administrative Assistant Graduate Studies Jobs Vacancy in University Ottawa Ottawa

Position
Administrative Assistant Graduate Studies
Company
University Ottawa
Location
Ottawa ON
Opening
26 Apr, 2018 28 days ago

University Ottawa Ottawa urgently required following position for Administrative Assistant Graduate Studies. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Administrative Assistant Graduate Studies Jobs Vacancy in University Ottawa Ottawa Jobs Details:

Provides support to the management and the graduate programs in accomplishing administrative and secretarial duties. Participates in administrative activities of the programs, including coordination of activities for thesis defense and synthesis exams. Manages logistics and participates in the planning and the follow-up of committee meetings. Performs administrative activities related to the collective agreements for teaching and research assistants (CUPE).

Essential Qualifications
Knowledge of office administration normally acquired through a postsecondary education program or equivalent experience
Knowledge of the university and faculty structures would be an asset
Knowledge of practices related to the organization of meetings and follow-up
Experience using computer systems such as Windows, word processing, database, spreadsheet, presentation, email, internet, etc.
Experience in the effective use of all common office equipment necessary for the performance of tasks
Experience in interpreting, explaining and applying policies and procedures
Experience in customer service
Experience in administrative writing in French and English.
Ability to set priorities, work under pressure and organize work to meet strict deadlines.
Excellent interpersonal and communication skills
Autonomy, initiative, tact and diplomacy
Absolute discretion in the processing of administrative files
Good judgment
Team spirit and mutual support
Bilingualism - French and English (spoken and written); to be considered for this position, candidates must be rated at the Low Advanced proficiency level for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Key competencies required at the University of Ottawa:
Planning: Organize in time a series of actions or events in order to achieve an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Be proactive and self-starting. Show availability and willingness to go above and beyond expectations whenever possible.
Service Excellence: Reflect a positive attitude, demonstrate competence and professionalism, treat members of the community with respect, exercise care, devote full attention and find solutions. (Visit the section "Useful links" on the home page to read the detailed definition).
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal. Accept and give constructive feedback. Adjust own behaviour to reach team goals.

Note
All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and members of visible minorities. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require.

Applications from employees belonging to the bargaining unit SSUO will be considered first. Priority will be given to employees who have an entitlement as defined by their collective agreement or university policies. The University also accepts external applications; they will be selected in second place. Schedule with an average of 35hrs/week. Workshops offered by Leadership, Learning and Organizational Development that you have taken may be considered an asset if you apply for a position at the University. Don’t forget to list them on your CV. We thank all candidates for applying. We will only contact candidates selected for further consideration. Any information you send us will be handled respectfully and in complete confidence. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).


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